Sharing COVID-19 Vaccine Distribution Details Using Mass Notification

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COVID-19 Vaccine Distribution

People and organizations are anxious to return to normal following the disruptions caused by the COVID-19 pandemic. With the COVID-19 vaccine distribution underway, a light has begun to emerge from the end of the tunnel. But vaccinations won’t happen immediately or all at once. In the United States, a tiered system has been created to prioritize COVID-19 vaccine distribution to those who are most at risk of catching the virus, before making the vaccine widely available to the rest of the population. Currently, we are in phase one of the vaccine rollout, which is divided into three subphases.

This may result in people within your organization expressing confusion over when they will receive the vaccine. Using a mass notification system, you can provide timely updates and relevant information about when people can expect to receive the vaccine and if your organization is offering any special programs to make receiving the vaccine easier. In this blog post, we’ll go over the different ways you can communicate COVID-19 vaccine distribution information with your people using mass notification.

Mass Notifications Help Share Information

Communicating with large groups of people can be challenging. If messages are not coming from a single, reliable source, misinformation and rumors can hinder your ability to effectively share critical details and manage a crisis. A mass notification system makes it easy to reach everyone in your organization with the information they need to stay informed about your plans as vaccine distribution begins. Using text and audio messages, you can reach mobile and on-premises devices with notifications reducing confusion and saving time so you can get back to normal operations.

For example, you may want to begin by letting people within your organization know what tier they are likely to fall under. Your organization may need to reach a certain threshold of vaccinated employees before reopening in full. To help reach this threshold, you may plan on hosting a vaccination clinic within your facility. With a mass notification system, you can send updates alerting your people about what goals must be met to reopen. Links to vaccination information can also be sent, along with any plans to offer vaccinations through your organization. This can include links to scheduling vaccinations and even notifications that ask for a response about whether someone has been vaccinated.

Planning for Reopening

Planning and management for vaccine rollout can also be accomplished with mass notification as well. As your vaccine plan develops and new information becomes available, you can quickly gather key stakeholders with notifications that include invitations to join a virtual collaboration space like Webex Teams, Microsoft Teams, or a conference call. This helps decisions be made without wasting time and keeps everyone on the same page as plans are put in place and executed.

If your organization is able to reopen, you will likely want to take an abundance of caution to prevent an outbreak that further disrupts operations. Mass notifications can be sent out in advance to let people know about new procedures that will be in place upon return and messages can be scheduled to go out at regular intervals with reminders to help ensure people adhere to new guidelines.

While getting back to normal will not be simple, mass notifications can help make the process easier by providing information everyone needs to prevent further delays.

 

 

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