Schedule Health and Safety Reminders for Reopening Using Mass Notification


Health and Safety Reminders

The COVID-19 pandemic has and will continue to change the way organizations operate. New processes and procedures will likely be determined by organization leaders and guidelines recommended by the local and federal government. Following these new procedures will be critical to preventing the spread of this disease and avoiding further disruptions to your operations. But as facilities reopen, there may be a temptation to return to business as usual, which can hinder preventative measures that have been put into place. Your organization needs to clearly communicate what new expectations are and send out reminders about the actions people should take to stay healthy.

Mass notification systems can help reach people on-premises and remotely as facilities reopen with regularly schedule messages that provide health and safety reminders. In this blog post, we’ll outline how organizations can schedule reminders to help their people prevent the spread of the disease and keep operations running smoothly.

Taking Precautions

The types of precautions your organization puts into place will vary depending on the type of facilities you have, the size of your organization, the number of cases in your geographic area, and the type of industry you work in. However, there are a few general practices many organizations will want to look to implement and send reminders about, including:

  • Washing hands: Regular reminders to wash hands can help kill germs and prevent transmission of the disease from person to person.
  • Wearing masks: Depending on the type of industry you work in, wearing masks may be necessary to minimize the risk of infection. While people may not need them if they spend most of their day at a desk, industries that require movement and interaction may want to remind people to keep masks on when working with others.
  • Maintaining social distance: Depending on the size of your organization, and the type of facilities you have available, it may be important to remind people to maintain social distance. Many states have capacity and gathering restrictions they require organizations to follow. Sending reminders about not overcrowding break rooms, other common areas, or giving people space when passing in hallways can help minimize the risk of exposure.
  • Checking temperatures: As some organizations reopen, they are requiring people to check their temperature before entering facilities using an infrared thermometer. This can help workers identify if they have a high temperature and should not return to work.

These are just some of the precautions your organization may want to consider to safely reopen. Reminders can be scheduled using a mass notification system to go out on a regular basis until a time where it is safe to resume normal operating practices. Notifications can be sent within facilities to IP desk phones, IP speakers, desktop computers, and digital signage, and to remote workers via SMS text, email, and push notifications.

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Polling Team Members

Your organization may have adapted to remote work and does not find it necessary to require people to come back into your facilities to perform their duties. However, some workers may need to return to your facilities if they do not have an ideal remote work environment. Given that some states still need to abide by gathering and capacity guidelines to limit the number of people in a single space, it can be hard to determine how many people to anticipate returning to work.

Mass notification software can help poll people within your organization to anticipate who is planning to return to facilities. Sending an SMS text message to all of your team members asking them to reply if they are planning to return to your facilities can help you gauge the number of people that you need to accommodate. This can help determine if you will exceed your capacity or can welcome everyone back who is interested in returning.

This polling function can also be used to ask people whether or not they are experiencing symptoms or have contracted the coronavirus. By gathering this information, you can determine the best path for reopening.

Turn to Mobile Mass Notification

For organizations that are looking for solutions that can be quickly implemented to begin communicating with their remote workers, consider InformaCast Mobile from Singlewire Software. InformaCast Mobile can reach all of your people with health and safety information, as well as operational updates to keep everyone informed about new developments. Messages can be sent as SMS text messages, push notifications, emails, and recorded audio messages to reach people directly on their mobile devices. InformaCast Mobile can be purchased used CARES Act funding so your organization can begin sharing vital information as quickly as possible.




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