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Provide digital hall passes and monitor student whereabouts
A student asking to be excused from class may not seem like a major issue, but it can disrupt class instruction and teachers don’t have any way to ensure that a student only goes where they’ve asked. Hall Manager provides teachers with a digital method for granting permission for students to be excused while being able to restrict areas of a school they are allowed to visit.
Hall Manager from Visitor Aware
Digital Permissions
Students asking to be excused from class can be disruptive. Hall Manager offers a digital solution that enables students to request permission to be excused that teachers can grant without stopping instruction. Whether students need to use the restroom, visit the library, or see the nurse, teachers can determine the location and length of time the student is permitted to be excused from class.
Create Restrictions
Once a student is excused from class, it can be difficult to ensure they only venture to where they have asked to go. Hall Manager enables teachers to restrict student movements by selecting the location they are permitted to visit. They can also minimize disruptions by limiting particular students from being excused from class at the same time. This helps avoid potential issues in the hall and lets excused students know they are expected to only visit their permitted location.
Activity Log
School leaders need to be able to keep track of students. This isn’t always easy if students have been granted permission to leave their classroom. Hall Manager helps teachers maintain a digital log they can use to keep track of student whereabouts. This helps account for students should an incident occur, and helps other school staff verify a student has permission to be excused if they encounter them in the hallway.
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Hall Manager is a digital hall pass system from Singlewire Software that replaces paper passes, wooden blocks, and signed planner slips with secure electronic passes issued by staff. Hall Manager gives teachers and administrators real-time visibility into which students are out of class, where they’re headed, and how long they’ve been gone—without disrupting instruction.
Hall Manager replaces the paper-pass workflow with a digital one that runs on the devices a school already uses. A teacher selects a student from their class roster and issues a pass to a specific destination—bathroom, nurse, counselor, locker, or another classroom. The pass is timestamped and visible across the building until the student returns. Every pass is logged automatically, so there’s no paperwork, no forging, and a complete digital record of every student movement.
Schools are switching to digital hall passes like Hall Manager because paper-based systems create problems that scale with the building. Paper passes are easy to forge, easy to lose, and offer zero real-time visibility into student movement. Staff have no shared view of who’s out of class, students can wander the hallway unaccounted for, and there’s no record of repeated misuse. Hall Manager gives schools a single digital source of truth—every pass is timestamped, visible, and logged—so administrators can protect instructional time, identify patterns, and respond faster when something happens in the hallway.
Issuing a pass in Hall Manager takes just a few taps. A teacher selects the student (or students) from their class roster, chooses a destination—bathroom, nurse, counselor, locker, or another classroom—and the pass is active immediately. Students can also request a pass from their own device for the teacher to approve. Either way, every excused trip is logged automatically without relying on paper sign-out sheets or physical passes.
Yes. Hall Manager lets administrators cap the number of students who can have an active pass from a single classroom, destination, or grade level at any given moment. Once the limit is hit, additional pass requests are queued—so teachers don’t have to track headcounts mentally, and the hallway and bathroom don’t get overcrowded. Limits can be different for different times of day, different destinations, or different periods of the year (heavier restrictions during testing, lighter at the beginning or end of the year).
Yes. Hall Manager gives administrators a set of tools to prevent the meet-up patterns that cause hallway and bathroom incidents. Schools can restrict passes between specific student pairs, cap the number of students at a destination (only one student in the gym bathroom at a time, for example), and flag students who request passes to the same location at suspiciously similar times. Hall Manager doesn’t follow students through the building, but it does give staff the visibility to see when something looks off before it becomes a problem.
Yes. Administrators and staff can see a live view of every active pass in the building—student name, destination, issuing teacher, and how long the pass has been active. A staff member who encounters a student in the hall can quickly check whether the student has a valid pass, where they’re supposed to be, and whether they’ve been out too long. Administrators see the same view at the building level, so security staff and front-office teams have the same picture.
Yes. Many incidents that happen when students are excused from class—vaping, fights, bullying, skipping—happen when multiple students end up unaccounted for in the same place at the same time. Hall Manager addresses that directly: administrators can cap how many students are out of a class or visiting a destination at once, restrict passes between specific students, prevent passes to high-incident areas during peak times, and surface data on which students or locations are driving the most trouble.
During a lockdown, evacuation, or other incident, administrators can instantly freeze all active passes and prevent new ones from being issued. First responders and school leaders can see a live list of every student currently out of a classroom—name, last known location, and which staff member issued the pass—which dramatically speeds up accountability ahead of reunification. Hall Manager works alongside the rest of the suite and Singlewire InformaCast to give administrators a complete picture of where everyone is when seconds matter.
Hall Manager runs in any modern web browser and on iOS and Android, so it works on the devices schools already have—Chromebooks, laptops, iPads, teacher phones, front-office computers. There’s no special hardware to buy and no apps to install on every student device.
No. Hall Manager records the destination a teacher (or student) selected and the time the pass was issued and closed—it doesn’t follow students through the building or use GPS, beacons, or any other location-tracking technology. The system knows that a student requested permission to go to the nurse and was logged back in 8 minutes later; it doesn’t know which hallway they walked through to get there. Hall Manager is an accountability tool, not a surveillance tool.
Student concerns about digital hall passes typically center on three areas: feeling surveilled, feeling timed or pressured during bathroom trips, and frustration with rigid systems that don’t account for legitimate needs like medical conditions, anxiety, or accessibility. Hall Manager is designed to avoid those issues. It doesn’t track student locations, doesn’t impose punitive time limits by default, and gives administrators the flexibility to accommodate students with medical or 504 needs without flagging them publicly. The goal is to protect instructional time and improve safety—not to make routine bathroom trips feel like a race—and the system is built to let schools strike that balance.
Hall Manager isn’t a standalone hall pass app—it’s part of the campus movement and safety suite, so the same pass data feeds dismissal, attendance, drills, and reunification instead of living in a silo. It’s built by Singlewire Software, the same company that powers critical communications and incidents management for thousands of K–12 districts through InformaCast, so safety integration isn’t an afterthought. And it’s designed around how schools actually run, with flexible restrictions, real-time visibility, and the controls administrators need without burdening teachers.